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What are the top limitations of using Microsoft Power Apps?

Microsoft Power Apps: an easy way to automate business problems

Living in a digital era, any business needs to reach out to the public as much as possible within less time. Creating an application is an easy way to solve this business problem and provide more services. However, this might be challenging for some as creating an app requires a programmer and endless coding. Well, here is what you are looking for.

The Microsoft Power Platform is a set of applications that allow you to automate business processes, build solutions, analyze data, and create virtual agents. It includes four major components, which are as follows:

  • Microsoft Power BI- a business analytical tool.
  • Microsoft Power Automate -enables automation.
  • Microsoft Power Virtual Agents -intelligent virtual bots.
  • Microsoft Power Apps – app development for low code to no-code apps.

Amongst which we are going to discuss PowerApps. PowerApps, at its core, is an app developing platform. Unlike the traditional way of creating an app, this does not take months of developmental work. Microsoft PowerApps gives users the ability to build low code and no code applications.

You can build model-driven and canvas apps across multiple sources. Still, you can also have highly customized tasks that give an immersive experience, from starting a data and a data model of your own and then going all the way to your business processes and consuming that across multiple devices. 

Although PowerApps is an effortless way to solve many business problems, there are some limitations that you need to consider while using it. So let us take a quick look into it. 

Limitations to Consider when using Microsoft Power Apps

Despite the comprehensiveness PowerApps offers, it has many limitations organizations should consider. 

  • Licensing is constrained under the Microsoft 365 Umbrella. 

PowerApps can only operate within a licensed domain. However, users can share their content with colleagues and guest users who have Active Directory accounts and the PowerApps licenses. PowerApps Portal also offers third-party and anonymous access.

  • It has a complicated licensing model.

The licensing comes with multiple plans that users may struggle to understand. Not to mention, Microsoft 365 restricts specific connectors to higher tiers. 

  • When Low-code service becomes a drawback

Even though PowerApps enables users to build simple forms quickly with its low-code services, it becomes particularly challenging to create forms with complex business logic. In addition, the evolving forms can cause problems due to a limited capacity to manage the code base and track changes. 

  • Limited support for multiple devices and screen orientations 

Microsoft Power Apps requires users to develop multiple versions of the app. Though responsive forms can scale to an extent, they need a compromise. For instance, an app designed for mobiles and tablets requires two versions, one for each. 

  • Item limit

Microsoft Power Apps has a 2000 item restriction from connected data sources like SharePoint, SQL, or Oracle. 

  • Limited attachment control 

Microsoft limits the Power Apps attachment control to SharePoint or Dataverse at the back end. Therefore, platforms like OneDrive or SQL cannot be the target document stores. Besides, the maximum upload size is 50 MB. 

  • No shared code or shared functions 

Each app in Microsoft Power Apps where the users execute business logic requires the same logic built and maintained across the apps. As a result, complex and large forms with many lines of programming logic may lead to unpredictability when users add or change program lines to meet business dynamics and changes. 

  • Performance is key

A PowerApps runs either from a PowerApps Player, web browser, or machine. Considering the speed of the app running on your devices, PowerApps may not be the solution you are looking for. 

  • External distribution is not possible.

It is easy to share with those within the organization, but you certainly cannot share it with anybody outside of your organization. 


Looking into service limitations helps you understand and shape the kind of service you sign up for to enhance your business processes. In light of these facts, I hope you find the right way to use Microsoft PowerApps to bring the best growth and results for your organization. Though Microsoft Power Apps is an effortless way to build an app, it isn’t always necessary to meet the specific requirements of your business plans. Hence, being aware of the risks will only benefit your betterment. 

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